How to Take Screenshots with PowerPoint

Last updated on March 23rd, 2020

How to Take Screenshots in Windows with PowerPoint

For many people, taking screenshots may seem like an easy, straightforward thing. You just capture what’s on your screen and you’re done. However, for those who have to take screenshots off their screens, specifically of their PowerPoint presentations on a daily basis, this can be so much more complex using third-party apps. However, what you may not know is that PowerPoint already has a screenshot tool so that you don’t have to download another app. Here is a quick guide on how to take screenshots with PowerPoint.

Microsoft Office understands how many would need to capture their screens while they’re working on their Office apps, such as PowerPoint. Therefore, they have created a screenshot tool that allows you to capture not just the screen, but also, in fact, your presentation in video form.

The Screen Recording tool is a helpful feature in PowerPoint that allows you to capture whatever is in your screen as you work with PowerPoint.

Capture Screen Using PowerPoint

Capture Your Screen with PowerPoint

How to take a screenshot in Windows using PowerPoint? To capture your screen in PowerPoint, just click the Insert tab in the Ribbon. Then, under Images, click on the Capture option. This action will display a drop-down and this will show the windows opened on the desktop, so you can select which you want to take a screenshot of. To finish taking a screenshot in Windows using PowerPoint, you can also select the Screen crop option at the bottom.

Just click and drag the mouse pointer over any area on the screen that you want to capture. Then, PowerPoint will automatically show the captured screenshot in the presentation. You can save the image to your computer by clicking on the image and selecting Save as Image.

Use Control Buttons to Record Screen Events

How to Record Your Screen in PowerPoint

To record your screen as you use PowerPoint, you first have to open the Office tool. Go to the Insert tab in the Ribbon. Within this, select the Multimedia section and then choose Screen Recording.

Once you click on this tool a small window will automatically open, showing you different control buttons for recording the screen. In this control window, you will see the button for starting the recording. Then there’s a space that displays the amount of time you have recorded. There’s also a selection button so you can choose any area on the screen that you want to record, as well as adding audio or not as you record. Furthermore, you can also choose to include the mouse pointer to the recording.

Capture Screen Using PowerPoint

Once you have selected your preferred settings, you can then start recording. You can just press the red button again if you want to stop. Once you’re done, you can then embed the video clip to your PowerPoint presentation. No need to convert or use another software. Just save the video to your computer by clicking on Save As -> Multimedia. This will give your video an mp4 format for use in presentations and other applications.

The aforementioned features can help you in making presentations involving tutorials and tips. You can also use this for teaching and training, with many applications in different industries and even in the education setting.

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