How to Crop and Resize Images in PowerPoint

Last updated on July 5th, 2023

PowerPoint has many features that we can use to handle images in the presentation slides. Cropping and resizing are one of the most unknown features for many. However, these features are compelling, and we can use crop and resize to enhance our presentations with images.

Resize and crop in PowerPoint

Both features are available under Picture Tools (Format picture) in PowerPoint. Suppose one of our colleagues posted a business building banner and took this photograph.

Business Building
Example how to use Crop feature in PowerPoint

Now we want to use this image in our business PowerPoint presentation templates, so we insert it as usual into the slide.

Business Building Slide - Example Cropping image in PowerPoint
Example Cropping image in PowerPoint

How to resize images in PowerPoint

Then, we are ready to crop the image and resize it so we can fit it into the white area of the slide. The resize is very easy, just need to drag the circles in the corners and that’s all. You can also drag the small squares but this won’t keep the image with proportions. If you want to scale proportional to the height and width you can press SHIFT key, as we explained in how to create true squares in PowerPoint or creating triangles in PowerPoint.

Step by Step – How to Crop images in PowerPoint

Now let’s see how the Crop works and how to crop images in PowerPoint. We need to select the image first and then locate the Crop button under Format menu.

PowerPoint Crop - Step by Step - How to Crop images in PowerPoint
Step by Step – How to Crop images in PowerPoint

You can drag the corner handle to increase or reduce the image and then submit the chances.

Crop Image PowerPoint template
Step by Step – How to Crop images in PowerPoint

Congratulations. The crop operation is ready and now you can complete the PowerPoint presentation design.

Order Workflow PowerPoint template
Example Cropped Picture in PowerPoint

What to do if I cropped the image wrongly?

The good news is that if you crop an image by mistake more of what you needed, then you are not losing the original image. PowerPoint, for example, saves crop information. This has some advantages; for example, you can recover the original image. However, the drawback is that the entire image is saved, and if you need a portion of the image, you’d need to apply some¬†optimization¬†instead.

Recommended reading: How to change image resolution in PowerPoint

Fortunately, there is some additional good news. You can get rid of the cropped area of a picture. Before doing this, please ensure you don’t want to recover the original full-size image later. You need to optimize the picture (Compress Pictures in PowerPoint) to do this. You can find this option in the Format menu for a Picture.

How to compress pictures in PowerPoint using the built-in compress functionality.
How to compress pictures in PowerPoint using the built-in compress functionality & compression options.

Once you finished the PowerPoint presentation it is recommended that you optimize the PowerPoint images so you can save file size. By compressing the pictures you can delete the cropped areas of a picture and also optimize the image for a given resolution.

Alternatively to cropping images in PowerPoint, you can resize or crop images using a free image resizer tool. However, if you are a presenter, it will be easier for you to edit the images directly in PowerPoint.