How To Add Citations and References in Microsoft Word Documents

Adding citations and references is essential for students for their academic projects. Failing to add relevant references can not only lead to a deduction of marks but might even result in the project being rejected by the teacher. Furthermore, it can be difficult to keep up with different types of referencing styles to meet the criteria set by your teachers. Fortunately, Microsoft Word makes it quite easy to add citations and references to your Word documents.

How to Create References in MS Word

The References tab in MS Word provides a comprehensive set of features for adding citations and references. The below guide will help you to add references in your Word documents, using MS Word 2013 and older versions.

Step 1: To create a reference, head over to the References tab in MS Word and select a referencing style. By default Microsoft Word provides a variety of referencing styles, including the most commonly used styles like the Chicago and Harvard style of referencing.

select referencing style in word

Step 2: To add a citation click Insert Citation and select Add New Source.

insert citation

Step 3: This will open a dialog box where you can select a source type and add relevant details. The available source types include Book, Book Section, Journal Article, Article in a Periodical, Conference Proceedings, Report.

add reference in ms word

Step 4: Once your reference has been created, go to Insert Citation and select it to add it as an inline reference.

add new source

Editing Your Citations and References in MS Word

You can edit your citation anytime by clicking on the inline citation. The available options in the drop down menu will allow you to edit the citation and source, convert the citation to static format, as well as to update citation and bibliography.

edit citation in ms word

You can also manage your added references by going to Manage Sources in the References tab. This section can be used to edit and remove added sources, as well as to copy and add new sources.

manage references in microsoft word 2013

Adding Bibliographies to MS Word

In the References section you can use the Bibliography menu to add a Bibliography to your MS Word document.

add bibliography in ms word

Adding End Notes to Your Microsoft Word Document

You can add end notes to your MS Word documents via References –> Insert Endnote.

insert end not in ms word 2013

There is a very handy application known as ‘EndNote’ that can also help you search and insert end notes from different sources, as well as to sync your end notes library via the cloud. This app is compatible with Windows, Mac and iPad.

Go to Download EndNote

endnote app for pc, mac and ipad

About Farshad

Farshad is a Tech Blogger from Pakistan who has worked for numerous international Technology Blogs. He is a former systems engineer and has been associated with the IT industry for the past 8 years, rendering professional services related to desktop administration, networking, SEO and Blogging.

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