Eventioo: The Ultimate Collaborative Event Planning Tool

Last updated on May 14th, 2024

Event planning can be a daunting task, whether you’re organizing a wedding, corporate event, or birthday party. The logistics, guest lists, seating arrangements, and coordination with vendors can quickly become overwhelming. Enter Eventioo, a revolutionary tool designed to simplify and streamline the event planning process.

In this article, we’ll delve into the features of Eventioo, explore its benefits, and explain why it’s a must-have for wedding planners, event planners, and birthday planners alike.

Eventioo: The Ultimate Collaborative Event Planning Tool

Planning an event, especially a significant one like a wedding or milestone birthday, involves countless details and decisions. Eventioo is a collaborative event planning platform that aims to make this process smoother and more organized. With its comprehensive suite of features, including guest list management, RSVP tracking, and a drag-and-drop table planner, Eventioo offers a one-stop solution for all your event planning needs. Available as a web app optimized for both desktop and mobile devices, Eventioo ensures you can plan your event anytime, anywhere.

Overview of Eventioo as an Event Planner Platform

Eventioo originated from a personal project created by a pair of programmers to plan their own wedding. The success of this initial version inspired them to refine and expand the tool, transforming it into a powerful platform accessible to anyone planning an event. With its cloud-native design and user-friendly interface, Eventioo is now a robust solution for wedding planners, corporate event organizers, and birthday planners seeking to manage their events efficiently.


Detailed Feature Analysis

Guest List Management

One of the most critical aspects of event planning is managing the guest list. Eventioo makes this task straightforward and efficient. Users can add guests individually or in groups, making it easy to track invitations for entire families or friend groups.

For the guest list, Eventioo supports the following possibilities:

  • Activity log. Keep all changes around invitations in the form of an activity log which helps track and identify any changes that were made.
  • +1 invitation support. There is a possibility to mark a guest as unknown at the point of adding and fill in the details later on.
  • Guest RSVP management. After guests answer the RSVP, user can enter their responses to the system to keep track of it.
  • Tracking delivery of save the date or invitation.
  • Assigning menu variants like Meat, Vegetarian, Vegan, Kids to specific guests.
  • Assigning food intolerances to specific guests.
  • Filtering, searching and sorting the invitation list.

The feature of +1 invitations allow users to add details of accompanying guests later. Other features like activity logs, RSVP tracking, and the ability to assign menu variants and food intolerances to specific guests, ensures you have all the information you need at your fingertips.

Table Planner

Eventioo’s drag-and-drop table planner is a standout feature that significantly eases the process of arranging seating. Whether you’re working with rounded or rectangular tables, the intuitive interface lets you create and customize your event space with ease.

You can move, resize, and rotate tables and other objects freely, ensuring your layout is perfect. The ability to assign custom names and colors to tables adds another layer of clarity, helping you visualize the seating arrangement better. Additionally, smart problem detection alerts you to any issues, such as overcrowded tables, ensuring your plan remains flawless.

Floor plan designer for Events
Design a custom floor plan in Eventioo with the layout of your event

Seating Guests

Bringing your table plan to life by seating guests is a breeze with Eventioo. The platform allows you to place guests at tables with a simple click or drag-and-drop action. Need to find a specific guest? Use the smart filters to search and locate guests instantly. RSVP statuses are visible on the seating plan, allowing you to keep track of who has confirmed attendance. This feature is particularly beneficial for wedding planners who need to accommodate various guest preferences and ensure a seamless seating arrangement.

Export and Sharing Options

Sharing your meticulously planned seating arrangements with vendors and collaborators is crucial. Eventioo offers high-quality export options, including PNG format for graphical representation and TXT format for textual data. You can customize the export by hiding guests’ last names for privacy or adjusting other details to suit your needs. This flexibility ensures that all stakeholders have the information they need in the format that works best for them.

Example of Export options in eventioo

Real-time Collaboration

Eventioo shines in collaborative event planning. Planning an event often involves multiple people, from co-hosts to vendors. Eventioo allows you to invite as many collaborators as you need, all of whom can see each other’s changes and cursors in real-time. This feature ensures everyone stays on the same page, making it easier to coordinate and finalize details.

Smart Problem Detection

To ensure your event plan is flawless, Eventioo includes smart problem detection. This feature automatically checks for issues, such as double-booked seats or overcrowded tables, and alerts you so you can make the necessary adjustments. It’s a helpful tool that keeps your planning on track and ensures a smooth event.

Visualization of Guest Relations

Understanding the relationships between guests is essential, especially for weddings where seating arrangements can affect the overall atmosphere. Eventioo allows you to visualize these relationships, ensuring that closely related guests are seated together and potential conflicts are avoided. This feature is a game-changer for wedding planners who want to create a harmonious seating plan.

User Experience and Feedback

User Interface and Usability

Eventioo’s user interface is designed with simplicity and functionality in mind. The intuitive design makes it easy for users to navigate and utilize all the features, regardless of their technical expertise. From dragging and dropping tables to tracking RSVPs, every aspect of the platform is geared towards providing a seamless user experience.

Example of Eventioo platform for event planning
Eventioo Dashboard – Event Planning Tool

Customer Feedback

The feedback from Eventioo users has been overwhelmingly positive. One customer, Lucy W, shared her experience:

“Eventioo’s Table Planner feature was a game-changer for my wedding planning journey. With its intuitive interface and seamless integration, I effortlessly arranged seating arrangements, accommodated preferences, and visualized the perfect layout in real-time. From managing RSVPs to collaborating with vendors, Eventioo made every step a breeze. Say ‘I do’ to stress-free wedding planning with Eventioo.”

This testimonial highlights how Eventioo can transform the planning process, making it more efficient and less stressful.

Future Developments

Upcoming Features

Eventioo is continually evolving, with new features and improvements released every two weeks.

The development team is committed to enhancing the platform based on user feedback and industry trends.

Upcoming features include:

  • Advanced analytics & reports
  • Additional customization options
  • Enhanced collaboration tools

These planned updates ensure that Eventioo will continue to be a leading tool for event planners.


Eventioo is a comprehensive, user-friendly platform that simplifies event planning. With its robust features, including guest list management, a versatile table planner, seamless seating arrangements, and real-time collaboration, Eventioo stands out as an essential tool for wedding planners, event planners, and birthday planners.

The platform’s ability to visualize guest relations, detect problems, and export plans in various formats further enhances its utility.

If you’re planning a wedding, corporate event, or birthday party, Eventioo can make the process smoother and more enjoyable. Its intuitive interface, real-time collaboration capabilities, and smart features ensure that every detail is covered, leaving you free to focus on creating a memorable event.

Try Eventioo for your next event and experience the benefits of stress-free planning.

Ready to revolutionize your event planning? Visit Eventioo today and start planning your event with ease. Share your experiences and feedback to help us continue improving the platform. Say goodbye to planning stress and hello to Eventioo.

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