OpenDocMan: Open Source Document Management

OpenDocMan is an open source document management system, also known as an open source DMS, that is based in PHP programming language and was designed to comply with ISO 17025 and OIE standard for document management.

Open Source Document Management System written in PHP

It features web based access so you can install it in an Intranet or gain fine grained control of access to files, and automated install and upgrades.

This open source management tool has some other nice features that makes this a potential solution for any SMB company looking for a document management solution for their local intranet that lets you upload documents (Word, PowerPoint, Excel, PDF or virtually any file type).

By using OpenDocMan you can add any file type to the system and assign meta data fields for each file. You can also assign a category or department to each file uploaded to the system and also enable the revision history, which is very useful for example if you need to keep track of file history and revisions.

The tool also has a check out functionality like in any other repository (this is also well known in other repositories including source code repositories like Subversion, CVS or Git). FTP is not required since you can use the web browser to upload files to the document management tool. Documents are physically stored on the server and you can set a file expiration. Every document may have custom document properties to match your company needs and you can use a custom workflow. Document templates are not currently supported but could be a nice feature.

There is also a feature to automate the document review process and file expiration process which can be really helpful to improve the overall review process and save time. Reviewer can approve or reject a new document or a changed document and can also email notifications prior to and after a review is made in the system.

The search module also has some advanced features that makes easy to search files and documents in the system. For example you can quick-browse search by author, department, or category. Full search by meta-data, author, department, category, file name, comments,etc. are also supported and no external indexing processes required.

Regarding security, the open source document management solution has a secure URL feature that lets the system to obfuscate URL parameters.  Three user types: User, Admin, and Super-Admin. You can also control the size limit of files independent of higher server limits and it is multi language with ready to use languages like Chinese, Croatian, English, Dutch, German, Turkish and Spanish.

Requirements: OpenDocMan is very lightweight and easy to install in a LAMP stack. It needs PHP 5 and MySQL 5+ and you can run it either in Apache or IIS.

Go to OpenDocMan | Run Demo