How to Make your Presentation Smaller in Size

Sometimes you need to reduce the size of your PowerPoint presentation files, and that makes sense since transferring small files is faster and easy than large files.

The problem with large files in PowerPoint is that sometimes the images embedded in the slide design are huge or we are adding some additional content that we can’t see in advance, including fonts, sound, etc.

There are many ways that you can follow in order to reduce your Power Point presentation size and make your PowerPoint files smaller.

Compress your presentation with WinZip or WinRAR

You can use compression software like Winzip to zip your files. This will compress your presentation file to a reasonable file size. WinRAR is another alternative to WinZip.

Enable Fast Saves option in PowerPoint

Another alternative is to turn off the Enable Fast Saves option in PowerPoint. To do this go to Tools > Options > Save and uncheck the Enable Fast Saves box. This feature leads to bloated files and can cause an increased risk of corruption.

Reduce PowerPoint files by avoiding uncommon Fonts

Avoid strange fonts or fonts that are uncommon. For example, by using fonts like Arial or common fonts at any system, then the font won’t be saved inside the presentation file.

Avoid large Sound files

Sometimes when embedding sound files or music in the PowerPoint presentation, the files are saved as uncompressed .wav – You should be aware that .mp3 compresses the sound more than .wav and that will be helpful to reduce the overall presentation size. Using mp3 could be a better practice and will help to make a lightweight presentation in terms of filesize. Sometimes sounds are needed and it’s impossible to compress any more a sound without losing the quality, for example in voting systems for PowerPoint or audience response systems that need some audio control in the slide design.

Find a good Image size without losing quality

You can control the image quality, in particular if you are using JPEG images that are prepared to be compressed. However, you should be aware that quality might be lost if you compress it as 100% so be aware that you should check the quality before apply the changes. Otherwise your image will look really bad and that is not a desirable case.

Avoid using Cut and Paste to copy images

Copying images with Cut and Paste is a bad practice because the image is copied as a huge bitmap. It is recommended that you treat the image before placing it inside the presentation slide. That is not always possible and maybe you don’t have an editing software like Photoshop or others but there are some free alternatives or you can reduce the image file in any online service to compress image file format.


There are many ways that you can follow to reduce the PowerPoint size. If this article was helpful, feel free to vote for us or recommend your friends to visit our free PowerPoint templates websites. You can access a large database of free templates for your daily presentations as well as other PowerPoint presentation ideas.